Overview
Clinical notes are essential, but the hours spent writing them are often unpaid. Discover how SupaNoteAI has helped us streamline documentation, stay on top of clinical records, avoid payment delays, and spend more time focused on our clients. Here's why we chose it, how we use it, and why it's become an indispensable tool in our therapy and coaching practices.
Clinical documentation is a necessary part of working with clients, but let's face it: You don't get paid to write notes. You get paid to see clients.
Every hour spent writing notes is an hour you could spend seeing clients, growing your practice, or enjoying your personal life. That's why my wife, Megan, and I started using SupaNoteAI, and why it's become one of the most valuable tools in our practices.
How We Got Started
We originally subscribed to SupaNoteAI because Megan was falling behind on her therapy notes. Some of the platforms she worked through delayed payouts when documentation wasn't completed.
Since adopting SupaNoteAI, Megan hasn't fallen more than a week behind on her notes in over a year, and her payouts have remained consistent and on time.
As my own caseload of therapy and sexual intimacy coaching clients grew, I started using it too. I now maintain separate accounts for therapy and coaching for legal and liability reasons.
At approximately $34 per month per account, the time savings alone make it worthwhile.
Better Documentation, Better Client Care
One of the biggest advantages isn't just saving time. It's being more present with clients.
I used to take handwritten notes during nearly every coaching session. Now, with appropriate consent and recording safeguards, I can focus on the client instead of constantly looking down at my notebook.
That's especially valuable during my longer appointments, including three-hour intakes.
SupaNoteAI also makes preparing for sessions easier. When I have back-to-back clients, I can quickly review the previous session's note and remind myself where we left off.
And it's not limited to recording sessions. I can use it for in-person appointments, live telehealth sessions, or dictating notes afterward. I can also upload transcripts or rough notes and turn them into organized documentation.
Recently, I uploaded notes from a clinical handoff with my supervisor. SupaNoteAI helped me turn them into a polished note for the incoming client's electronic health record before our first appointment.
I particularly appreciate the customizable templates. In my sexual intimacy coaching practice, I've created templates with dedicated sections for frequently used assessments, allowing SupaNoteAI to organize relevant information automatically.
AI Is a Tool. Use It.
I recently discussed AI-assisted documentation with my clinical supervisor. He suggested that manually writing notes helps clinicians practice an important skill.
I understand his point, but I see a distinction between knowing how to write a good clinical note and spending hours manually typing them.
It's a little like cursive handwriting. I know how to write in cursive, but I'm not going to spend time practicing it every day simply to maintain the skill.
Technology changes how we work. What matters is using it responsibly.
I edit practically every note SupaNoteAI produces. I can request changes through the software or edit them manually. Ultimately, those notes are my professional work product, and I'm responsible for their accuracy.
Clinicians also need to maintain appropriate HIPAA safeguards, obtain a Business Associate Agreement (BAA) when required, address recording consent, and follow applicable professional and legal requirements. AI doesn't eliminate those responsibilities.
But it can eliminate much of the administrative burden.
Sometimes I finish a note in a minute or two between appointments. Other times, I generate and review several notes together.
Either way, I'm spending considerably less time on paperwork.
Is It Worth It?
For us, absolutely.
Megan's documentation is consistently completed, her payouts arrive on time, and I'm able to manage a growing caseload without spending hours every week typing notes.
More importantly, I can give my clients more of what they're actually paying for: my attention, professional judgment, and quality care.
When I transition into private practice after completing my internship and supervision, I fully intend to continue using AI-assisted documentation.
At approximately $34 per month, SupaNoteAI has been one of the easiest investments to justify in our practices.
If you're a therapist, counselor, or coach looking to spend less time writing notes and more time serving clients, I encourage you to check it out.
Try SupaNoteAI using my referral link
Referral disclosure: This article reflects my personal experience with SupaNoteAI. I may receive a referral benefit if you sign up through my link. My recommendation is based on our experience using the software.
